Brandee Gaar, founder of Wedding Pro CEO, explains that many wedding professionals undercharge and avoid leading clients to a decision because they fear sounding pushy, which leaves couples confused about next steps.
She outlines a four-part consultation framework: deep discovery to uncover motivations and pain points; pitching only in direct relation to those pain points rather than listing generic service bullet points; securing small verbal “yeses” throughout (including addressing budget and pricing in the call instead of deferring it); and then assuming next steps by confidently guiding clients into a contract when readiness is confirmed. She emphasizes not sending a contract unless the client explicitly wants it, and if they are not ready, ending the call by setting a specific follow-up date rather than leaving the process open-ended. Brandee argues for putting ballpark pricing on websites to help leads self-qualify, noting modern buyers expect immediate information; she recommends ranges like “starts at” or “average client spends,” and suggests that strong marketing and nurturing should make consultations largely a formality.
She discusses differentiation by knowing competitors and proactively addressing comparison points during consultations, including using AI to analyze competitor reviews and clarify unique value. Brandee also distinguishes selling to planners/venues versus couples, advising vendors to avoid cold pitching, seek warm introductions (especially via networking event hosts), follow up effectively, and understand that planners need direct information rather than a full sales funnel.
She strongly discourages sending proposals after calls as it delays pricing clarity and increases ghosting, advocating instead for handling objections live and moving straight to contract; she notes florists may still need proposals but should give an in-call price range first to prevent sticker shock and proposal-shopping. She recommends meeting clients where they communicate, including email, DMs, and even text consultations. Throughout, she reframes sales as serving: providing a solution to a couple’s need and leading them clearly so they don’t book a poorly fit vendor with better marketing.
00:00 Meet Brandee Gaar: Sales Strategy for Wedding Pros
00:29 The #1 Sales Pitfall: Being Afraid to Lead the Client
01:54 Consultation Framework Part 1: Deep Discovery That Uncovers Real Motivations
03:04 Part 2: Pitch to Pain Points (Not Boring Bullet Points)
04:30 Part 3: Get Mini ‘Yeses’ + Talk Budget Before the Proposal
06:34 Part 4: Assume the Sale & Walk Them Through Next Steps
07:41 When They’re Not Ready: Don’t Send the Contract Yet
10:23 Why Pricing Belongs on Your Website (Without a ‘Menu’)
13:46 Will Pricing Scare People Off? How Marketing Should Pre-Sell the Consult
16:03 Instagram vs Reality: Reviews, Reputation, and the Couple’s Vendor Journey
19:03 Standing Out in a Crowded Market: Differentiation Beyond Extra Bullet Points
20:10 Why a Full-Time Planning Team Beats a Solo Planner
20:49 Know Your Differentiator: Selling Against Competitors (with AI Help)
22:18 Selling to Planners & Venues vs. Selling to Couples
23:48 Networking the Right Way: Warm Intros, No Cold Pitches
27:21 Stop Sending Proposals After Calls: Close in the Consultation
29:47 Follow-Up Strategy: Set the Next Step + Florist Proposal Caveat
35:08 Meet Clients Where They Are: Email, DMs, and Text Consultations
36:33 Final Mindset Shift: Sales as Service (and Why It Matters)
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